Did you Know?…Borrowing Books-how many and for how long?

Welcome to the University of Aberdeen. We are pleased that you have chosen to study and do your research while using our resources. We also realise that you may have questions regarding how many books you can borrow, and our rules and regulations. Please read on to learn more about borrowing from the hundreds of thousands of high-quality books available in our Library Collections.

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How many books can I borrow?

The table below shows you how many books you are able to borrow from our Libraries at any one time, depending on the type of Library Account you have.

Type of Library AccountNumber of books you can borrow
Undergraduate Student20
Taught Postgraduate Student20
Research Postgraduate Student40
University Staff50
Temporary Services Staff 10
NHS Grampian Staff10
External Members10
SCONUL Access Students5

How long can I borrow the books for?

The books available in all of our Libraries can be borrowed for different lengths of time, depending on how much they are expected to be used for teaching or research. See below for an explanation of the different loan types available and how you can easily identify them on the shelves.

Heavy Demand

How can I tell if a book is Heavy Demand?

There will be blue tape on the book’s spine, as well as the shelfmark. These books are core reading materials across all courses and therefore have the shortest loan periods in our collection. Please also be aware that you can only borrow 2 books at a time from this collection.

How long is the loan?

1 day, due back 10.30am the next day – or Monday if borrowed on a Friday or over the weekend.

If borrowing before 10.30am please check the due date and time carefully – if the item is booked it will be due back at 10.30am that day. Check the screen and your receipt for the due date and time.

A few items are on 3 hour reference. You may borrow the item using the self-service kiosks in Heavy Demand but must return it within 3 hours.

Can I renew the loan?

No phone renewals are allowed. Renewals must be done in person, with the item present. This is because items must be returned by a specific time during the day and very often the item has already been reserved for another reader.

3- Day Loan

How can I tell if a book is 3- Day Loan?

There will be yellow tape on the book’s spine, as well as the shelfmark. These books have been recommended for reading on different courses.

How long is the loan ?

Return within 3 days, weekends included e.g. borrowed Wednesday, due back on Saturday. Holds may be placed to reserve these.

Can I renew the loan?

Items may be renewed as long as no-one else has placed a hold on the item.

Items will be renewed automatically for you if not requested by another reader.

If the book is recalled an email will be sent to your University account telling you when to return it.

You can renew 3-Day Loan items yourself via MyAccount in Primo, or in person at one of our libraries up to 9 times.

4-Week Loan

How can I tell if a book is 4-Week Loan?

There will be white tape on the book’s spine, as well as the shelfmark.

How long is the loan

4 weeks from date of borrowing, but they can always be recalled at any time by another user of the library, including over holidays.

If the book is recalled an email will be sent to your University account telling you when to return it.

Can I renew the loan?

Items may be renewed unless recalled or on hold by another reader. If the book is recalled an email will be sent to your University account telling you when to return it.

Items will be renewed automatically for you if not requested by another reader (Aberdeen University students and staff).

You can renew 4-Week Loan items yourself via MyAccount in Primo, or in person at one of our libraries up to 9 times.

Long Loan

How can I tell if a book is Long Loan?

There will be no coloured tape on the book’s spine, only the shelfmark.

How long is the loan ?

Until the end of the Summer term, but they can always be recalled at any time by another user of the library, including over holidays. If the book is recalled an email will be sent to your University account telling you when to return it.

Can I renew the loan?

Recalled items cannot be renewed. Before the annual return of books in May items can be renewed via MyAccount in Primo or in person at one of our libraries.

24 Hour Restricted Loan 

How can I tell if a book is 24 Hour Restricted Loan ?

There will be a 24 Hour Loan label on the first page of the book. There will be no coloured tape on the book’s spine, only the shelfmark.

How long is the loan?

Return within 24 hours from the time of issue, weekends included, e.g. issued 16.45 on Tuesday, due back by 16.45 on Wednesday.

Can I renew the loan?

Restricted loans may be renewed as long as no-one else has placed a hold on the item. You can renew 24 Hour Loan items on loan to yourself via Primo up to 9 times.

Self Issue Machines and PINs

Set up your PIN now to access the self-check machines in our libraries! 

Did you know that there is an automated system for issuing and returning books in both the Sir Duncan Rice and the Taylor (Law) libraries? Once you have set up your PIN you will be able to use your student ID card and issue books to your library account without requiring the assistance of a staff member! 

How to set up your PIN: 

You can either follow the instructions and the link sent to you by email shortly after you’ve registered, or you can visit any of our libraries (Sir Duncan Rice, Taylor (Law), Medical) and ask a member of staff to do that for you at one of the Information Points or Help Desks – don’t worry, it only takes a few seconds! 

Library Fines

Following a steady reduction in the amount of fines in recent years, and in light of the current cost-of-living crisis, we have permanently stopped charging fines for overdue books. We have done this to ensure wider access to our resources and to ease financial stress on students and staff.

As fines were in place to encourage people to bring items back on time, we need everyone to play their part to make this work – support your University community by checking your University e-mail account regularly and returning items by their due dates.
  
If items are not returned on time, we will not ask you to pay a fine, but as other students need access to our items, your library account will be frozen and you will not be able to borrow any more items until the overdue item has been returned.

If the item has not been returned after two weeks, we will need to ensure we have a way to provide it to others, so we will begin the process of invoicing you for the replacement cost plus a handling charge.

We also conduct an Annual Return of Books every May across the library service, so please ensure that you keep an eye on your library account.

If you have any questions about borrowing books, or about using our libraries, our staff are always happy to help. Please email us via library@abdn.ac.uk.

Where to go for help in The Sir Duncan Rice Library

A comfortable study and learning environment for all
The Library is here to support your study and research by providing a range of study spaces to suit your individual needs. Members of staff can be contacted at any point, in person or via email/telephone, so please don’t hesitate to get in touch if you have any queries about the Library’s facilities and services.

Finding the information you want – using the resources
Find books and journals in print and electronic format, museum objects, theses, images, exam papers and more just by using Primo, the Library’s discovery tool. If you would like help using the different functions within Primo, speak to a member of staff in the Subject and Enquiry Team, at the Information Centre on Floor 1 of The Sir Duncan Rice Library. Subject and Enquiry team staff can also be found on Floors 5 and 6 of the Sir Duncan Rice Library. Please contact us at library@abdn.ac.uk.

If you have a subject-specific question, need help constructing a search strategy or using one of our specialist databases, speak to the Information Consultant for your discipline. A detailed list can be found here.

Borrowing enquiries, fines, using the Heavy Demand section, collecting reserved items
Speak to staff at the Information Centre on Floor 1 if you need help placing requests on books or collecting reserved items. Staff on Floor 1 can also advise on Inter-Library Loans and access to your borrower record. The Heavy Demand section is on the west wall of the building, next to the Information Centre. It contains books that are heavily used, a DVD collection, study spaces, self-service kiosks for borrowing and returning. It also contains MFDs for copying, printing, and scanning. Staff on Floor 1 can provide advice on how the Heavy Demand section works.

Copying/printing
Speak to any member of staff on floors 1, 5 and 6 if you need help using the MFDs. Also, there are detailed guides on the notice boards behind the MFDs to help you understand the functions of scanning, printing and photocopying. These guides are available from the University’s Toolkit, found here. Remember to top up your printing budget! For information on paying for printing, click here.

IT-related queries
Our IT service desk is the first point of contact for issues relating to connectivity, printing, username & password problems, remote access and more. The service desk is located on Floor 1 of The Sir Duncan Rice Library. You can also email servicedesk@abdn.ac.uk or call 01224 -273636 (this number also connects you to the Out-of-Hours service). Calls can also be logged through MyIT, a self-service facility for reporting problems.

Printing and binding your dissertation
The University’s binding service is on 23 St. Machar Drive. Services include colour and black & white printing, soft and hard binding, lamination, large format poster printing and more.
Tel: 01224 – 272578
Email: printshop@abdn.ac.uk

Materials from our Information skills workshops http://finditfastlibraryworkshops.pbworks.com/w/page/86602816/Home

RefWorks
See our RefWorks Library guides at www.abdn.ac.uk/library/support/library-guides-101.php#R
(Navigate to our Library guides section on the Library website and select ‘A-Z’, then click on ‘R’ and scroll down to ‘RefWorks’)

Our Find it Fast! Library skills sessions, aimed at Undergraduate and Taught Postgraduate students include a RefWorks module that covers managing references and creating bibliographies with RefWorks.

For Research Postgraduates and staff, further instruction on how to use RefWorks’ advanced features is provided in our Literature Searching Essential Skills workshop series. These run 3 times a year. To search for and book these sessions, please see the course booking website. Alternatively, speak to one of the Information Consultants.

Further help & support

Library guides on how to use Primo
https://www.abdn.ac.uk/library/support/library-guides-101.php#P

Information skills workshops
www.abdn.ac.uk/coursebooking

Library guides online
www.abdn.ac.uk/library/support/library-guides-101.php

Primo
https://abdn.primo.exlibrisgroup.com/discovery/search?vid=44ABE_INST:44ABE_VU1

Inter-Library Loan service
www.abdn.ac.uk/library/support/interlibrary-loans-182.php

Email your Library enquiries to:
library@abdn.ac.uk

Telephone your Library enquiries to:
01224 – 273330

InfoLinks Library blog
https://aberdeenunilib.wordpress.com

Library on Twitter
https://twitter.com/aberdeenunilib

Remember that we are here to help!

Welcome to the Library

external photo of the Sir Duncan Rice Library

It has been exciting to see our new and returning students in the Library after the winter break. Library staff are here to help you make the most of our resources and services, whether you are based on, or off, campus. Please get in touch with any queries you may have.

For general or subject-related enquiries, contact us on library@abdn.ac.uk, or please do enquire in person: Library staff will be available at set times at the Information Centre on Floor 1, or on Floors 5 & 6 of the Sir Duncan Rice Library.

If you wish to contact the Information Consultant for your discipline, please check our website for their contact details.

Library Resources

When searching for books on your Reading List, or other resources, please use the Library’s discovery tool, Primo. Primo provides information about our printed resources, and is also the recommended access route to our extensive e-resources, digital collections and databases.

Our comprehensive Library guides offer detailed answers to any questions you may have about our resources. If you haven’t used Primo before, you may find the following guides helpful:

Primo Quick Guide
Primo: How to do a simple search successfully  
Primo: How to do an advanced search successfully
Accessing e-resources 

Please do contact Library staff if you are having trouble accessing or finding your resources. We are happy to help.

IT Issues

If you have any problems with your device or accessing information, please contact the IT Service Desk.

Visiting the Library

Please note that there is now a webpage on our site where you can see the current occupancy of the Sir Duncan Rice library and the Taylor library. Before you visit any of our Library sites please view our Library Opening hours.

Please follow us on our social media channels to keep up with news from the Library. Once again, we would like to extend a warm welcome to all our students and wish you all a happy new year.

12 Gifts from Open Research at AU

Red background with reflective stars on the table. There are 2 rolls of wrapping paper, a ball of twine and scissors sitting on the table. With hands holding a wrapped present.

On the FIRST day of Christmas Open Research gave to me a Research Publications Policy

This policy will come into effect in May 2023 and has the concept of rights retention at its heart. In accordance with Aberdeen’s Intellectual Property Policy, researchers will retain the copyright over their research publications

On the SECOND Day of Christmas Open Research gave to me Two twitter platforms and a Research Publications Policy

Twitter logo wearing a Santa hat

We now have an Open Research twitter account @OpenResearchUoA, with over 300 followers. AUP have also recently launched a twitter account, @AbdnUniPress tapping into an active online University Press community.

On the THIRD day of Christmas Open Research gave to me Three new training topics, two twitter platforms and a Research Publications Policy.

Training animated all colourful. Starts in red and ends in green.

Open Research are planning a new series of training sessions starting in the New Year, in Open access, Open Data and Metrics

On the FOURTH day of Christmas Open Research gave to me Four copyright tips, three new training topics, two twitter platforms and a research publications policy

Red logo with a tick with the word licensed

To make your research open, always try to publish CCBY for publications and CC0 for data. The MIT license can be useful if you’re happy to make your code openly available and GNU licenses can be used if you need to retain more control over open code. We are planning training sessions on this in the New Year too.

On the FIFTH day of Christmas Open Research gave to me FIVE DAYS OF EVENTS ! four copyright tips, three new training topics, two twitter platforms and a research publications policy

Shooting star animation

In October this year we held five days of events to celebrate International Open Access Week. These included speaker events, a roundtable, the launch of AUP and drop-in information sessions. The week was a success, and we would love to do something similar in 2023. View the slides and recordings from OA week here:

https://www.abdn.ac.uk/library/support/international-open-access-week.php

On the SIXTH day of Christmas Open Research gave to me, Six OR staff, FIVE DAYS OF EVENTS, four copyright tips, three new training topics, two twitter platforms and a research publications policy

Illustrations in black and white of our Open Research Team . There is some holly in red and green at the top to make it festive.

The six awesome Open Research and AUP team members

On the SEVENTH day of Christmas Open Research gave to me, Seven Teams to work with Six OR staff, FIVE DAYS OF EVENTS, four copyright tips, three new training topics, two twitter platforms and a research publications policy

During our events week we worked with seven super AU teams to offer researchers a one-stop information shop

On the EIGHTH day of Christmas, Open Research gave to me, Octopus primary research record (eight legs!), Seven Teams to work with Six OR staff, FIVE DAYS OF EVENTS, Four copyright tips, three new training topics, two twitter platforms and a research publications policy

Octopus logo with an animated Octopus on the right with a turquoise background. Text reads: Octopus. all of science in one place

Octopus is a way to publish and register a version of your research, allowing others to build on your work and encourage peer review. Octopus plan to roll out more information in 2023

On the NINTH day of Christmas Open Research gave to me Nine ways to make your research open, Octopus primary research record, Seven Teams to work with Six OR staff, FIVE DAYS OF EVENTS, Four copyright tips, three new training topics, two twitter platforms and a research publications policy

  1. Publish OA, 2. Use a pre-print server 3. Share your data in a repository 4. Make your data FAIR 5. Publish your methods 6. Publish your code 7. Engage with open-peer review 8. Join an OR community or working group 9. Pre-register your research on OSF.

On the TENTH day of Christmas Open Research gave to me 10 months till the next OA Week Nine ways to make your research open, Octopus primary research record, Seven Teams to work with Six OR staff, FIVE DAYS OF EVENTS, four copyright tips, three new training topics, two twitter platforms and a research publications policy

Clock frosted over with a Christmas wreath with red baubles surrounding it.

Watch this space… we hope to be back with more engagement events in 2023

On the ELEVENTH day of Christmas Open Research gave to me Eleven amazing speakers, 10 months till the next OA Week Nine ways to make your research open, Octopus primary research record, Seven Teams to work with Six OR staff, FIVE DAYS OF EVENTS, four copyright tips, three new training topics, two twitter platforms and a research publications policy

Thankyou to Cameron Neylon, Stephen Curry, Josh Sendall, Chris Jackson, Clare Bond, Paula Vega, Paula Masuzzo, Mark Hahnel, Ian Watt, Jess Butler and  Hazel Hay for contributing to UoA Open Access Week.

On the TWELFTH day of Christmas Open Research gave to me Twelve metric indexes Eleven amazing speakers,10 months till the next OA Week Nine ways to make your research open, Octopus primary research record, Seven Teams to work with Six OR staff, FIVE DAYS OF EVENTS, four copyright tips, three new training topics, two twitter platforms and a research publications policy

We have created lots of information on our website explaining how metric indexes can be used. Bibliometric measures | Library | The University of Aberdeen (abdn.ac.uk) They must always be used in the correct context as article and author metrics can be misleading if used out of context.

by Lesley Macrae

Maths drop-in sessions for exam preparation in The Sir Duncan Rice Library

Dr Morgiane Richard of the University’s Student Learning Service (SLS) will be holding Maths drop-in sessions in The Sir Duncan Rice Library next week, to provide the support you may need while you are preparing for your exams.

You will be able to find her on Floor 5 of the library, room 506. There is no need to book, just drop in with your questions. Please note that the whole of Floor 5 is designated as a silent area until the end of the exam period so we ask that you observe the rules while making your way to the room.

Dr Richard will be available at the following times:

  • Tuesday 29 November: 12.00-14.00
  • Wednesday 30 November: 12.00-14.00
  • Thursday 1 December: 12.00-14.00
  • Friday 2 December: 12.00-14.00

Please contact Dr Morgiane Richard if you have any further questions: m.richard@abdn.ac.uk

24 Hour Opening in The Sir Duncan Rice Library

In the lead up to the fast-approaching exam period, The Sir Duncan Rice Library will be extending its opening hours to 24 hours a day, 7 days a week. There are only a few days until this goes into effect, and we want to let you know just now so that you can properly plan your revision.

The Sir Duncan Rice Library will open at 11.00 on Sunday 20 November and stay open continuously until 22.00 on Friday 16 December, 2022.

Over this period, it is important that you are aware of the following:

  • Swipe access only after 22.00 – please ensure you have your ID card as access after 22.00 will not be permitted without it.
  • The PCs require a nightly shutdown (lasting about ten minutes) and reboot for essential maintenance. You will be given an option to delay this for two hours.
  • Essential cleaning of the building will be carried out overnight between 02.00 and 06.00, which may result in some disruption.
  • Look after yourselves and your belongings – take breaks, but do not leave your personal belongings unattended.
  • Take care if leaving the Library in the early hours – travel with friends if possible.

Please respect the building and your fellow library users:

  1. Hot and cold drinks in covered containers can be consumed in the library.
  2. Hot food is only allowed in the café area on the ground floor.
  3. Only cold food can be consumed on the upper floors – please no noisy food or food with a strong smell.
  4. Tidy up after yourself – use the bins and sanitary wipes which are available on each of the floors.
  5. Keep talk to the group study areas to allow others to study.

Please report any problems to security staff on duty – in person (Information Centre,
Floor 1, TSDRL) or by phone (01224 273330).

Please remember to check the opening hours for our other two Library sites, as Taylor and Medical will not be open 24/7 during these dates.

If you have any feedback or suggestions, contact us at library@abdn.ac.uk.

A reminder that Floor 5 in the Sir Duncan Rice Library will operate as a “silent” floor between Monday 21 November and Friday 16 December. For more information please see our previous blog post.

Silent Study: Floor 5 of The Sir Duncan Rice Library 21 November-16 December

Our returning students may recall that pre-pandemic, the Library responded to feedback for more quiet study space in the lead-up to and during exams by designating the whole of Floor 5 in The Sir Duncan Rice Library a Silent Study Space. 

During the 2022 exam period, Floor 5 of the Sir Duncan Rice Library will once again operate as a “silent” floor, from Monday 21 November until Friday 16 December 2022.

We ask that users observe the following rules on Floor 5:

  • No discussions, conversations or group study
  • No phone calls
  • Go to the stairwells to make or take phone calls, or hold conversations

We realise that noise travels through the building, so we will also provide free earplugs to anyone who wants them. These will be available for collection from the Welcome Desk, on the Ground Floor of the Library.

In addition to the Floor 5 Silent Study Space, our designated Silent Study rooms on Floors 3, 4, 5 and 6 on the south side of the building will operate as normal. Note that laptops are not allowed in the Silent Study room on Floor 6 (Room 624) – the only Silent Study Room where devices are not allowed.

Elsewhere in the building, we encourage all users to keep noise and conversations to a minimum. Library staff will be readily available throughout the Library to promote an environment conducive to study. Feedback and comments on the Floor 5 Silent Study Space will be very welcome.

If you require space for group discussion and collaborative working, have you considered booking a space across our different Libraries? See our website for further details.

Please note that cleaning and vacuuming will take place through the night on all floors, including Floor 5, and that we are unable to control the noise caused by our hand driers.

Information skills workshops for PhD students

The Library is here to help all postgraduate researchers with a series of information skills workshops which will take place on the 7th, 8th & 9th of November. 

Photo by Keira Burton on Pexels.com

There are three workshops on offer, each lasting two hours:

  • Literature searching – Part 1: Getting started
  • Literature searching – Part 2: Using databases
  • Literature searching – Part 3:  Managing references using RefWorks

Across the three workshops we will look at: planning a search, looking for books, using databases of academic literature, getting the best out of Google and managing references with RefWorks.

Please note that the session on RefWorks is not suitable for postgraduates in the School of Law. 

For more information and to book a place on these sessions, please visit: www.abdn.ac.uk/coursebooking and look for ‘Library Information Skills’ classes.

International Open Access Week

International Open Access Week is less than a month away! From the 24th-28th October, please join the University of Aberdeen’s Open Research team in promoting open research and access for all academics, students and researchers alike. The week will kick off with our “Fresh Perspectives” online conversation with 6 academics and advocates leading the discussion on the latest in Open Research.

Blue poster with the University of Aberdeen logo in the top right corner. The text reads, International Open Access Week, 24-28 October 2022. The image has line drawings of The Sir Duncan Rice Library and King's College.

Tuesday will see the re-launch of Aberdeen University Press as a fully online open access publisher and on Wednesday a Roundtable discussion takes place with the 5 Interdisciplinary Centre Directors. These will be followed by a drop-in session for our Postgraduate Students on Thursday, offering the chance for students to chat with experts in many different elements of research and learn how the University can help throughout your entire research project. Finish the week off by attending our online session, “Open Data – the next 10 years”, with a panel of Open Data experts sharing their predictions for what happens next.

The week invites countless opportunities, for newcomers to the topic of Open Access and Research and for those more familiar with it, to engage in discussion and present any questions or ideas to experts in the field.

Now’s your chance! Book your FREE tickets at: https://www.ticketsource.co.uk/university-of-aberdeen-international-open-access-week.

View the full programme of events

Janine Awunyo

Accessing Library resources off-campus

While studying off-campus, you will still be able to access the Library’s databases and resources using your own device. We recommend that you first sign in to Primo, our online portal to e-resources, as this will make the process easier.

Once you have accessed Primo, you will need to use the Find Databases tab to access the e-resources you need for your studies. The majority of these services simply require an Institutional/Shibboleth login. More information and advice on using these resources and Shibboleth access can be found in the Accessing e-resources guide.

A set number of our databases also require an IP Address Authentication when logging in on-campus, and you can find out more information on them in this guide. In order to use these off-campus, you will have to use our Virtual Desktop Infrastructure (VDI). Full instructions on accessing this are available from the Remote Access pages on the University Toolkit.

Photo by Mikhail Nilov on Pexels.com

If you require any further information or advice on this matter, then Library staff are happy to help. The Subject & Enquiry Team can be found at the Information Centre on Floor 1 of the Sir Duncan Rice Library, or in their offices on Floors 5 & 6. Alternatively, please email us at library@abdn.ac.uk.