Did you Know?…Borrowing Books-how many and for how long?

Welcome to the University of Aberdeen. We are pleased that you have chosen to study and do your research while using our resources. We also realise that you may have questions regarding how many books you can borrow, and our rules and regulations. Please read on to learn more about borrowing from the hundreds of thousands of high-quality books available in our Library Collections.

Photo by Pixabay on Pexels.com

How many books can I borrow?

The table below shows you how many books you are able to borrow from our Libraries at any one time, depending on the type of Library Account you have.

Type of Library AccountNumber of books you can borrow
Undergraduate Student20
Taught Postgraduate Student20
Research Postgraduate Student40
University Staff50
Temporary Services Staff 10
NHS Grampian Staff10
External Members10
SCONUL Access Students5

How long can I borrow the books for?

The books available in all of our Libraries can be borrowed for different lengths of time, depending on how much they are expected to be used for teaching or research. See below for an explanation of the different loan types available and how you can easily identify them on the shelves.

Heavy Demand

How can I tell if a book is Heavy Demand?

There will be blue tape on the book’s spine, as well as the shelfmark. These books are core reading materials across all courses and therefore have the shortest loan periods in our collection. Please also be aware that you can only borrow 2 books at a time from this collection.

How long is the loan?

1 day, due back 10.30am the next day – or Monday if borrowed on a Friday or over the weekend.

If borrowing before 10.30am please check the due date and time carefully – if the item is booked it will be due back at 10.30am that day. Check the screen and your receipt for the due date and time.

A few items are on 3 hour reference. You may borrow the item using the self-service kiosks in Heavy Demand but must return it within 3 hours.

Can I renew the loan?

No phone renewals are allowed. Renewals must be done in person, with the item present. This is because items must be returned by a specific time during the day and very often the item has already been reserved for another reader.

3- Day Loan

How can I tell if a book is 3- Day Loan?

There will be yellow tape on the book’s spine, as well as the shelfmark. These books have been recommended for reading on different courses.

How long is the loan ?

Return within 3 days, weekends included e.g. borrowed Wednesday, due back on Saturday. Holds may be placed to reserve these.

Can I renew the loan?

Items may be renewed as long as no-one else has placed a hold on the item.

Items will be renewed automatically for you if not requested by another reader.

If the book is recalled an email will be sent to your University account telling you when to return it.

You can renew 3-Day Loan items yourself via MyAccount in Primo, or in person at one of our libraries up to 9 times.

4-Week Loan

How can I tell if a book is 4-Week Loan?

There will be white tape on the book’s spine, as well as the shelfmark.

How long is the loan

4 weeks from date of borrowing, but they can always be recalled at any time by another user of the library, including over holidays.

If the book is recalled an email will be sent to your University account telling you when to return it.

Can I renew the loan?

Items may be renewed unless recalled or on hold by another reader. If the book is recalled an email will be sent to your University account telling you when to return it.

Items will be renewed automatically for you if not requested by another reader (Aberdeen University students and staff).

You can renew 4-Week Loan items yourself via MyAccount in Primo, or in person at one of our libraries up to 9 times.

Long Loan

How can I tell if a book is Long Loan?

There will be no coloured tape on the book’s spine, only the shelfmark.

How long is the loan ?

Until the end of the Summer term, but they can always be recalled at any time by another user of the library, including over holidays. If the book is recalled an email will be sent to your University account telling you when to return it.

Can I renew the loan?

Recalled items cannot be renewed. Before the annual return of books in May items can be renewed via MyAccount in Primo or in person at one of our libraries.

24 Hour Restricted Loan 

How can I tell if a book is 24 Hour Restricted Loan ?

There will be a 24 Hour Loan label on the first page of the book. There will be no coloured tape on the book’s spine, only the shelfmark.

How long is the loan?

Return within 24 hours from the time of issue, weekends included, e.g. issued 16.45 on Tuesday, due back by 16.45 on Wednesday.

Can I renew the loan?

Restricted loans may be renewed as long as no-one else has placed a hold on the item. You can renew 24 Hour Loan items on loan to yourself via Primo up to 9 times.

Self Issue Machines and PINs

Set up your PIN now to access the self-check machines in our libraries! 

Did you know that there is an automated system for issuing and returning books in both the Sir Duncan Rice and the Taylor (Law) libraries? Once you have set up your PIN you will be able to use your student ID card and issue books to your library account without requiring the assistance of a staff member! 

How to set up your PIN: 

You can either follow the instructions and the link sent to you by email shortly after you’ve registered, or you can visit any of our libraries (Sir Duncan Rice, Taylor (Law), Medical) and ask a member of staff to do that for you at one of the Information Points or Help Desks – don’t worry, it only takes a few seconds! 

Library Fines

Following a steady reduction in the amount of fines in recent years, and in light of the current cost-of-living crisis, we have permanently stopped charging fines for overdue books. We have done this to ensure wider access to our resources and to ease financial stress on students and staff.

As fines were in place to encourage people to bring items back on time, we need everyone to play their part to make this work – support your University community by checking your University e-mail account regularly and returning items by their due dates.
  
If items are not returned on time, we will not ask you to pay a fine, but as other students need access to our items, your library account will be frozen and you will not be able to borrow any more items until the overdue item has been returned.

If the item has not been returned after two weeks, we will need to ensure we have a way to provide it to others, so we will begin the process of invoicing you for the replacement cost plus a handling charge.

We also conduct an Annual Return of Books every May across the library service, so please ensure that you keep an eye on your library account.

If you have any questions about borrowing books, or about using our libraries, our staff are always happy to help. Please email us via library@abdn.ac.uk.

Where to go for help in The Sir Duncan Rice Library

A comfortable study and learning environment for all
The Library is here to support your study and research by providing a range of study spaces to suit your individual needs. Members of staff can be contacted at any point, in person or via email/telephone, so please don’t hesitate to get in touch if you have any queries about the Library’s facilities and services.

Finding the information you want – using the resources
Find books and journals in print and electronic format, museum objects, theses, images, exam papers and more just by using Primo, the Library’s discovery tool. If you would like help using the different functions within Primo, speak to a member of staff in the Subject and Enquiry Team, at the Information Centre on Floor 1 of The Sir Duncan Rice Library. Subject and Enquiry team staff can also be found on Floors 5 and 6 of the Sir Duncan Rice Library. Please contact us at library@abdn.ac.uk.

If you have a subject-specific question, need help constructing a search strategy or using one of our specialist databases, speak to the Information Consultant for your discipline. A detailed list can be found here.

Borrowing enquiries, fines, using the Heavy Demand section, collecting reserved items
Speak to staff at the Information Centre on Floor 1 if you need help placing requests on books or collecting reserved items. Staff on Floor 1 can also advise on Inter-Library Loans and access to your borrower record. The Heavy Demand section is on the west wall of the building, next to the Information Centre. It contains books that are heavily used, a DVD collection, study spaces, self-service kiosks for borrowing and returning. It also contains MFDs for copying, printing, and scanning. Staff on Floor 1 can provide advice on how the Heavy Demand section works.

Copying/printing
Speak to any member of staff on floors 1, 5 and 6 if you need help using the MFDs. Also, there are detailed guides on the notice boards behind the MFDs to help you understand the functions of scanning, printing and photocopying. These guides are available from the University’s Toolkit, found here. Remember to top up your printing budget! For information on paying for printing, click here.

IT-related queries
Our IT service desk is the first point of contact for issues relating to connectivity, printing, username & password problems, remote access and more. The service desk is located on Floor 1 of The Sir Duncan Rice Library. You can also email servicedesk@abdn.ac.uk or call 01224 -273636 (this number also connects you to the Out-of-Hours service). Calls can also be logged through MyIT, a self-service facility for reporting problems.

Printing and binding your dissertation
The University’s binding service is on 23 St. Machar Drive. Services include colour and black & white printing, soft and hard binding, lamination, large format poster printing and more.
Tel: 01224 – 272578
Email: printshop@abdn.ac.uk

Materials from our Information skills workshops http://finditfastlibraryworkshops.pbworks.com/w/page/86602816/Home

RefWorks
See our RefWorks Library guides at www.abdn.ac.uk/library/support/library-guides-101.php#R
(Navigate to our Library guides section on the Library website and select ‘A-Z’, then click on ‘R’ and scroll down to ‘RefWorks’)

Our Find it Fast! Library skills sessions, aimed at Undergraduate and Taught Postgraduate students include a RefWorks module that covers managing references and creating bibliographies with RefWorks.

For Research Postgraduates and staff, further instruction on how to use RefWorks’ advanced features is provided in our Literature Searching Essential Skills workshop series. These run 3 times a year. To search for and book these sessions, please see the course booking website. Alternatively, speak to one of the Information Consultants.

Further help & support

Library guides on how to use Primo
https://www.abdn.ac.uk/library/support/library-guides-101.php#P

Information skills workshops
www.abdn.ac.uk/coursebooking

Library guides online
www.abdn.ac.uk/library/support/library-guides-101.php

Primo
https://abdn.primo.exlibrisgroup.com/discovery/search?vid=44ABE_INST:44ABE_VU1

Inter-Library Loan service
www.abdn.ac.uk/library/support/interlibrary-loans-182.php

Email your Library enquiries to:
library@abdn.ac.uk

Telephone your Library enquiries to:
01224 – 273330

InfoLinks Library blog
https://aberdeenunilib.wordpress.com

Library on Twitter
https://twitter.com/aberdeenunilib

Remember that we are here to help!

Primo videos

Need help with using Primo? Watch our videos and discover how to use Primo, the Library’s discovery tool, to find specific books or books on a topic. Our videos also cover journal searches and the processes of planning and executing a search.  More videos to follow soon!  

Our videos can be accessed at www.abdn.ac.uk/library/support/information-skills-179.php#panel547.

Please email eleni.boro@abdn.ac.uk or e.grant@abdn.ac.uk if you have any questions!  

 

Eleni Borompoka, eleni.boro@abdn.ac.uk

Using the My Account option in Primo

Did you know that logging into Primo with your University of Aberdeen username and password will open a range of additional features to help you manage your Library account and record any searching that you do?

This includes being able to see what you currently have on loan, the option to renew books if possible, and also the chance to see what you have borrowed previously. Additionally, you can see the saved details of items you have found when searching in Primo, or the search terms you used to find them. Follow the steps below to learn more about using the My Account feature in Primo.

Log in to Primo
Enter your University of Aberdeen username and password
Once logged in click My Account for further details
Options available in Primo once you log in

By using the My Account feature in Primo you can become more organised in how you go about searching and using our collections, allowing you to record what searching you have done and build up a collection of useful library materials that you can refer back to any time that you login to Primo. The Help option at the top of the Primo screen goes into more detail on these aspects.

For further information on using Primo see our video guides and our three library guides: our general quick guide as well as ones on searching for books or journals.

Ewan Grant, e.grant@abdn.ac.uk

Primo videos

Need help with using Primo? Watch our videos and discover how to use Primo, the Library’s discovery tool, to find specific books or books on a topic. Our videos also cover journal searches and the processes of planning and executing a search.  More videos to follow soon!  

Our videos can be accessed at www.abdn.ac.uk/library/support/information-skills-179.php#panel547.

Please email eleni.boro@abdn.ac.uk or e.grant@abdn.ac.uk if you have any questions!  

 

Eleni Borompoka, eleni.boro@abdn.ac.uk

 

Library tours for new and returning students

As we begin the second semester here at the University Of Aberdeen’s Library Service we would like to extend a warm welcome to all new and returning students.

We are running short library tours in The Sir Duncan Rice Library (TSDRL) beginning this week on Thursday January 10, and they are open to everyone. These tours, which last around half an hour, will introduce you to:

  • The layout of TSDRL
  • How to search for library materials
  • How to borrow library books
  • Where you can find help from library staff

There is no need to book in advance for these tours, just come along to the ground floor of TSDRL at 10am or 2pm and staff will be waiting to show you round our stunning library.

The tours will take place on Thursday January 10, Friday January 11, and then throughout all of next week, with the last tours being offered on Friday January 18. There will be no tours at the weekend.

So, if you are looking for a peaceful break from what can be a hectic start of term, pop along to the quiet of the library for a tour and learn what we can do to help you as you begin, or continue, your studies.

We look forward to seeing you.

Ewan Grant

e.grant@abdn.ac.uk

Do you need help finding books in The Sir Duncan Rice Library?

The Sir Duncan Rice Library has an enormous collection of books, with over 400,000 items on the shelves. Have you, though, checked Primo, the portal to all our resources, and not been sure where to go next to find the particular book you want on the shelves? Well, read on to learn how to locate the titles you want to read on our miles of shelving.

The Shelf Mark (sometimes called the Call Number) is the information you need from Primo to locate titles on the shelves and for any book this will be a number between 0 and 999, followed by 3 letters which are usually the first three letters of the author’s surname. The letters are included so that books on the same subject can then be arranged alphabetically.

Take this book for example: Introduction to logic by Irving M. Copi. It has the shelf mark, or call number, of 160 Cop, where 160 is the number for the subject of Logic and Cop is the first three letters of the author’s surname. Quite a simple system really.

The book sequence starts with 000 (computer science, knowledge and systems) on floor 7 and the numbers increase as you descend down the floors, with the last book shelved at 999 (history of miscellaneous countries) on floor 3. Here is a general indication of the shelf marks for each of our subject floors:

  • Floor 3 – Shelf Marks between 900 and 999
  • Floor 4 – Shelf Marks between 700 and 899
  • Floor 5 – Shelf Marks between 400 and 699
  • Floor 6 – Shelf Marks between 300 and 399
  • Floor 7 – Shelf Marks between 000 and 299

In addition to the main borrowable collections each floor contains Reference collections and Folio Collections. Reference books are located at the start of each floor’s sequence and Folios, or oversized books, are shelved separately at the end of the sequence on each floor. Between the Reference and Folio Collections are the main books available for borrowing. Some floors also contain other materials available for borrowing. See below for further details of each floors’ items and the sequence in which they are arranged:

Floor 3                                                                                                                               Reference Items: Ref 900 – Ref 999                                                                                       Main Collection: 900 – 999                                                                                                         Folios: f900 – f999

Floor 4                                                                                                                                     Reference Items: Ref 700 – Ref 899                                                                                   CD-ROMs
Main collection: 700 – 779
Collections of Scores
Miniatures Scores
Full Scores
Vocal Scores
Music Scores                                                                                                                     Main Collection: 780 – 899
Folios: f700 – f899

Floor 5                                                                                                                                   Reference items: Ref 400 – Ref 699
Sc Collection*: Shelf Marks Sc 001 – Sc 999
Main Collection: Shelf marks 400-699
Folios – Sc Collection: f Sc 001- f Sc 999
Folios – Main Collection: f400 – f699

* The Sc Collection is the History and Philosophy of Science Collection

Floor 6                                                                                                                                 Reference Items: Ref 300 – Ref 399                                                                                       Main Collection: 300 – 399                                                                                                     Folios: f300 – f399                                                                                                                                                                                                                                                                   The Teaching Resource Collection (TRC) is also on Floor 6 and is shelved in a separate room in the south-east corner of the floor.

Floor 7                                                                                                                                 Reference items: Ref 001 – Ref 299
Main collection: 001-299)
Folios: f001 – f299

To help you get your bearings on our subject floors keep in mind that the sequence on each floor starts with the first set of shelves (or bays) on the far left as you exit the lifts. This is the side of the library nearest to the sea. This first bay will contain the Reference items for that particular floor, and the main borrowable collection will follow directly after. The bays will continue in sequence, row by row towards the opposite side of the floor. This is repeated for each set of bays as they cross the floor, to the side furthest from the sea. See the image below for the general idea of the direction in which books are shelved in The Sir Duncan Rice Library. Each floor is slightly different but the same principle applies on each of the floors.

General floor layout in The Sir Duncan Rice Library

General floor layout in The Sir Duncan Rice Library

The shelf marks for each bay are indicated with a notice on the end of each of them i.e 650.01 Cow – 658.049 Tro. All shelf marks between these numbers will be found in that bay. The sequence starts on the top-left-hand shelf and the numbers will read from left to right across each shelf and down onto the next. They then move to the next set of shelves and continue in this way until you reach the end of that bay.

Hopefully the information above will make things clearer for you as you look for books in The Sir Duncan Rice Library, and remember that if you are ever having difficulty locating any books on our shelves our staff are here to help you. Happy searching but also don’t forget that being lost in the shelves can often lead to you discovering a wonderful book you didn’t even know you wanted to read: serendipity can be a wonderful thing.

Further details on where books are shelved can be found in this Library Guide:

 

Vivien Logan (v.logan@abdn.ac.uk) and Eleni Papadakou (e.papadakou@abdn.ac.uk)

MAINTENANCE: Primo at risk on morning of December 1st

primo infographic

Tomorrow library staff will be carrying out vital maintenance to Primo, the Library’s resource discovery tool, as essential updates are installed. This maintenance work may also impact upon the Library Catalogue and DigiTool.

This update will take place between 8 and 9am on Tuesday December 1. It is expected that Primo and the other services may actually be functioning as normal during this time but they should be considered at risk of being unavailable.

We apologise for any inconvenience this short interruption may cause, but this maintenance is essential.

And, as this is the week during which exams start, we would also like to wish all our students good luck.

 

Ewan Grant

Primo – How to find a particular book you want to read

This is the first in a short series of blog posts looking at common questions which users of our libraries may have about using Primo, our resource discovery tool, when looking for materials for their study or research. Primo is the portal to our paper and electronic resources and can lead you to millions of different materials available here at the University of Aberdeen.

In this post we will show how Primo can help you locate a particular book you wish to read, something you may have been asked to read for a class or maybe a book you have learnt about from your own reading.

1 – To begin your search go to Primo at http://primo.abdn.ac.uk

 

login

2 – Once at Primo we would always recommend logging in so that you can link out to electronic materials and use all of the features available in Primo.

 

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3 – You will need to enter your UoA username and password.

 

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4 – Once logged in you will see your own name at the top of the screen.

 

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5 – In this example we are looking for the following book: Saunders, M., Lewis, P. and Thornhill, A. (2012) Research Methods for Business Students. 6th edn. Harlow: Pearson.

  • Select the Books+ tab to focus the search on books.
  • Enter some details of the book and the family name of the first named author.
  • Then select Search.

 

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6 – Primo returns a list of 3 results and the title we are looking for is at the top of the list. Primo tells us on the right of the screen that there are 5 versions of this book. For more details click on View 5 versions.

 

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7 – All 5 versions are now listed, each a different edition published in different years. We are looking for the 2012 edition and it is at the top of the list. Be sure to read the edition that you have been asked to consult as older editions may contain out-of-date information. To find out if it is possible to currently borrow the book select Availability.

 

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8 – We can now see that there are:

  • Two copies of this book, both currently On Shelf and available to be borrowed from the Heavy Demand collection on floor 1 of the Sir Duncan Rice Library.
  • You are also provided with the Call Number to help you locate it on the shelf.
  • You can book Heavy Demand books up to three weeks in advance so you can get the book when you want it. To do that select Heavy Demand Booking.

 

Slide8

9 – Having already logged into Primo makes it easier to book library materials. Select the date you wish to reserve the book for and select Request.

 

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10 – You will get a message indicating that the booking was succesful.

  • You will be able to collect and borrow the book from the Heavy Demand area on floor 1 of the SDRL after 10.30am on the day you have reserved it for.
  • It will be on the shelf at the Call Number given in Primo.
  • The booking only lasts until 3.30pm on the day of the booking
  • The collection of Heavy Demand books operates slightly differently in the Taylor Library, with requested books available for collection from staff at the issue desk in the library.
  • The Medical Library leaves reserved Heavy Demand books on the shelves for collection.
  • Click here for further details on reserving and booking library materials.

 

Further information on using Primo can be found in our online library guide.

To see our full range of library guides click here.

Also, don’t forget that library staff are here to help you locate any materials you may be having trouble locating.

Good luck with your exams.

All Library Systems now fully functional

We are happy to announce that all Library Systems are now back up and functioning correctly after the great work carried out by the University’s IT Service over the last day, since the major power outage across the Old Aberdeen campus yesterday.

You will now be able to search across our many different collections and resources as normal, and also use our self-issue and return machines with no problems.

We thank you again for your patience and understanding while this important work was carried out and also apologise again for any inconvenience caused by this interruption to our services.

Have a great weekend!

Ewan Grant